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Comments

Accept Risk

Archive Action

Delete Action

Send Mail

Action List

Update Action

Application Subject

Delete Application

Please select the processing or transfer activities related to the application from the list below.

Activity Detection

Please select the main subject of the application from the list below.

Please provide detailed information about your evaluation below.

Evaluation Notes

Uploaded Files

You can upload PDF, Word, Image or other file types

Upload Response Text

Data Subject Request

Data Subject Requests

INVENTORY UPDATE NOTIFICATION

Receive reminder notifications for incomplete actions

Action Reminder

Action Notifications

Inventory Update Notification

Works according to date and notification period

Inventory Update Notification (App)

Inventory Update Notification (Email)

Save Changes

Notification Settings

Error Occurred

No change records found for this record yet

No Changes Found

All changes made to this record

Change History

We declare that the information provided in this form is accurate and up-to-date to the best of our knowledge and reasonable internal review. We agree to inform your company within a reasonable time if this information changes.

Final Declaration

This form has been prepared to assess the practices related to access, processing, storage, and transfer of personal data obtained from our company within the scope of services provided by your company.

Please select the appropriate options below.

By which methods does your company access or receive personal data obtained from our company?

Are personal data obtained from our company being transferred to or shared with any sub-service provider or subcontractor by your company?

You can add multiple sub-service providers.

If yes, please provide the following information regarding the sub-service provider.

Do the contracts with sub-service providers include obligations regarding the protection and confidentiality of personal data?

Are personal data obtained from our company being stored abroad or transferred abroad by your company?

If yes, please specify the country/countries where personal data is transferred or stored.

Please describe in a maximum of 500 characters.

Please briefly describe the purpose and nature of the transfer abroad.

Which of the following transfer mechanisms are used in case of transfer of personal data abroad?

Is your personnel who have access to personal data under a confidentiality obligation?

In which environments are personal data obtained from our company predominantly stored or processed by your company?

Which of the following data security measures does your company implement?

Does your company hold any of the following information security or compliance certifications?

Has your company undergone an independent information security audit or assessment within the last 24 months?

For example, penetration test, security audit, compliance audit, etc.

If yes, please briefly specify the type of assessment conducted.

Supplier Personal Data Compliance Declaration

Pending Actions

In the table below, you can find the actions assigned to your department that are expected to be completed by you.

Below you can find the performance score ranking automatically calculated based on department performances.

Department Performance

This chart summarizes the awareness training completion status of company employees. It shows the distribution of participants who have watched, completed, are pending, or have been sent mail.

Awareness Training Status

Inventory Update Assistant

Statistics

Summary

This chart summarizes the risk status of your activities. The vertical axis shows the Inherent Risk, which is the risk level inherent in the nature of the activity; the horizontal axis shows the Residual Risk, which is the remaining risk level after actions are taken. The chart area is divided into low, medium, and high risk levels. This way, you can see how many processes have inherently high risk, which ones have successfully reduced risk, and which processes require additional measures.

Process Risk Map

This chart shows the change in total risk level over time for data processing and transfer activities. This allows you to track the trend of increase or decrease in risk over four quarters; so you can more clearly assess which periods risk intensified, which periods risk was reduced through actions taken, and the overall progress of risk management.

Total Risk Timeline

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Support Requests

If no date is selected, today's date will be used

Add Document

Archived Documents

Date Information

Document Information

Delete Document

Delete Version

Files

Upload Document

Are you sure?

Unarchive Document

Document List

Update Document

Access Denied

Add Email

Write one email address per line. You can add as many emails as you want.

Bulk Add Emails

Delete Email

Awareness Training List

Awareness Training

Training Content:

This training is prepared to raise awareness of employees within the scope of the Personal Data Protection Law No. 6698 (KVKK).

Training Material

Training Video

Training Status

Dpox

Video Completed!

Add New User

Manage email addresses and assign training videos

Training Users

Add New Video

Delete Video

Manage and view your company's training videos

Training Videos

In this section, you can manage applications and other storage areas used in your company.

Asset List

In this section, you can view and edit cards that show personal data transferred by your unit to third parties and organizations.

Data Transfers

In this section, you can view and edit cards that show personal data collection and storage activities carried out by your unit.

Personal Data Processing Cards

In this section, you can view and edit cards that show suppliers from which your unit receives services and the personal data accessed by these suppliers.

Supplier Cards

Delete Activity

Please follow the steps below to complete your Inventory Update process.

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Continue Where You Left Off

Please select the department you want to assign

Please select the data processing activities you want to add to your inventory from the list below

Please select the data transfer activities you want to add to your inventory from the list below

Please select the suppliers you want to add to your supplier cards from the list below.

Supplier Wizard

Inventory Wizard

Please select the assets you want to add to your asset list from the list below.

Asset Wizard

Filter Options

The Data Mapping module allows you to manage all personal data processing and transfer activities, as well as vendors and assets across your organization. You can review, edit, or add new records covering purposes, data categories, legal bases, and recipients.

Data Mapping

The Document Library module serves as a centralized space to store, manage, and update all privacy-related documents. You can upload, edit, or replace policies, procedures, templates, and agreements to keep your documentation organized and current.

Document Library

The DSAR Manager module provides a structured way to manage Data Subject Access Requests. It includes a pre-designed online form that can be integrated into your website, allowing applications to be received directly in DpoX with all related information and identity verification details.

DSAR Manager

The Notification Settings module allows you to customize how and when DpoX sends reminders and alerts. You can set notification intervals for inventory updates, pending tasks, training completion, and DSAR deadlines.

The Task Management module enables you to assign, track, and complete compliance-related actions across your organization. You can create new tasks manually or receive tasks automatically generated from assessments conducted in the Data Mapping module.

Task Management

The Team Directory module allows you to structure your organization within DpoX. You can create or edit departments and assign key contacts responsible for privacy-related matters.

Team Directory

The Training Center module helps you plan, assign, and monitor privacy and compliance trainings across your organization. You can create training programs, assign to specific departments or employees, and track participation and completion status.

Training Center

Getting Started

Asset Map

Supplier's Commercial Title

Supplier Table

Unauthorized Access

Asset Table

Delete Data Transfer Record

Track your data transfers to third parties

Data Transfer Cards

Delete Record

Please select from the list below the explicit consent text in which the relevant data transfer card will be arranged.

Relevant Explicit Consent Text (For Activities Based on Explicit Consent Processing Condition)

Please select the personal data and related person groups transferred to third parties.

Transferred Personal Data

Please write the transfer purpose with a maximum of 50 characters in the section below.

Define Transfer Purpose

Please explain the reason for data transfer in the field below.

Reason for Transfer

If there is a cross-border transfer, please select the cross-border transfer condition from the list below.

Select Cross-Border Transfer Condition

Enter your explanations regarding the cross-border transfer condition

Please select the frequency of data transfer activity from the range below.

Please Specify the Frequency of This Activity

Please select from the list below the information notices in which this data transfer will be included.

Select Information Notices to Include Data Transfer

Please select the country/countries where the data receiving organization is located

Country Where the Organization is Located

Enter any additional explanations regarding impact analysis and assessments, if any.

Other Explanations

Please specify the name of the organization receiving data transfer with a maximum of 25 characters in the section below.

Organization Receiving Data Transfer

Please specify the relevant legislation for data processing activities based on being explicitly provided in the law or legal obligation exception

Please select from the list below the processing purpose for this activity to be reported to the Data Controllers Registry. You can select multiple processing purposes.

Select Processing Purpose to be Reported to Data Controllers Registry

Please select how personal data is transferred in the relevant activity from the section below. You can make multiple selections.

How is Personal Data Transferred?

Please specify below whether personal data is subject to automated data transfer activities such as automated decision-making systems.

Is Personal Data Subject to Automated Data Transfer Activities?

Please select the physical or electronic environments where personal data is stored in the section below. For example; Unit Cabinet, Drawers, Department Shared Folder, OneDrive

Select Physical or Electronic Environments Where Personal Data is Stored

Please select the supplier(s) involved in the relevant activity from the supplier list below and specify the supplier's role in the description section. If you cannot find the relevant supplier in the list, you can specify it in the description section.

Are Any Suppliers Involved in Personal Data Transfer?

New Data Transfer Record

Update Data Transfer Record

Please select the most appropriate transfer condition / legal basis for the activity from the list below.

Select Data Transfer Condition

Please select the number of people whose data is transferred within a one-year period under this activity from the range below.

Specify the Average Number of People Whose Data is Transferred in One Year

For data processing activities based on legitimate interest, please enter the Balance Test ID

For data processing activities based on legitimate interest, please define the legitimate interest of the data controller

Access your secure DpoX dashboard to manage your organization's data protection and compliance requirements.

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